Time Tracking That Captures Every Billable Minute
You’re losing money every day by not tracking time accurately. Phone calls that don’t get logged. Research that gets forgotten. Quick emails that take longer than you think. CaseFuze makes time tracking so easy you’ll actually do it.
Multiple Ways To Track Time
Everyone tracks time differently. Some attorneys prefer timers running in the background. Others log time at the end of the day from memory. Some people need to track multiple activities simultaneously.
CaseFuze supports all of these approaches because forcing everyone into one method means time doesn’t get tracked.
Timer-based tracking: Click start when you begin work, click stop when you finish. The timer runs in the background while you work on documents, make calls, or research cases. Stop the timer and the entry saves automatically with the exact duration.
Manual entry: Enter time after the work is done. Specify the case, duration, description, and billing rate. This works for attorneys who prefer to log time in batches at the end of the day or week.
Quick add: Common tasks get saved as templates. “Client phone call – 0.2 hours” or “Review correspondence – 0.1 hours” become one-click entries. Select the template, pick the case, and the time entry saves.
Multiple Concurrent Timers
Legal work doesn’t happen sequentially. You’re researching one case when a client calls about another. You’re drafting a motion when opposing counsel emails about a different matter. You’re in court on one case when your phone buzzes with an urgent question about another.
CaseFuze lets you run multiple timers simultaneously. Start a timer on Case A, switch to Case B when interrupted, start a second timer. Both run concurrently. Stop the Case B timer when you finish, and the Case A timer keeps running.
This captures the reality of legal practice where interruptions are constant and multitasking is unavoidable. You’re not choosing between accurate time tracking and responsive client service. You’re doing both.
Time Tracking That Captures Every Billable Minute
You're losing money every day by not tracking time accurately. Phone calls that don't get logged. Research that gets forgotten. Quick emails that take longer than you think. CaseFuze makes time tracking so easy you'll actually do it.
Mobile Time Tracking
Legal work happens everywhere except your desk.
- CaseFuze's mobile app includes full time tracking functionality.
- Start timers from your phone, log manual entries, review your daily time, and sync everything automatically when you're back online.
- The app works offline.
Calendar Integration
A lot of billable time comes from scheduled events.
- CaseFuze reads your calendar and suggests time entries automatically.
- After a scheduled client meeting, the system prompts you to log the time with the meeting duration and description pre-filled.
- Confirm the entry or adjust the details, and it saves.
Descriptions That Justify Bills
Clients who receive bills with vague descriptions ("legal research" or "case work") question what they're paying for.
- What you did (researched, drafted, reviewed, called)
- Why you did it (motion to compel, settlement negotiations, compliance)
- What you produced (memo, correspondence, discovery responses)
Billing Rate Management
Not everyone bills at the same rate.
- Default rates by user (partner, senior associate, junior associate, paralegal)
- Activity-based rates (court appearances, depositions, travel)
- Client-specific rates (negotiated discounts or premiums)
Minimum Time Increments
Most firms bill in minimum increments.
- CaseFuze rounds time entries automatically based on your firm's rules.
- A three-minute phone call rounds up to 0.1 hours.
- A thirteen-minute task rounds to 0.2 hours (two six-minute increments) or 0.25 hours (one fifteen- minute increment) depending on your settings.
Review and Approval Workflows
Most firms require timesheet review before invoicing.
- Approve entries as submitted
- Request more detailed descriptions
- CaseFuze includes built-in approval workflows.
Adjust amounts or rates
All changes are tracked with audit trails showing who adjusted what and why.
- This review process improves billing quality.
- Entries get scrutinized before clients see them.
- Vague descriptions get clarified.
Write-Offs and Adjustments
Not all tracked time gets billed.
- CaseFuze tracks write-offs separately from billable time.
- You can see how much time was worked, how much was billed, and the difference between them.
- This data shows you realization rates (percentage of worked time that actually gets billed).
Time Entry Budgets and Alerts
Some matters have time budgets.
- CaseFuze monitors time against budgets and alerts you when you're approaching limits.
- Set a 20-hour budget on a matter, and the system notifies you at 15 hours, giving you time to discuss scope expansion with the client before exceeding the budget.
- Budget tracking also helps with project management.
Reporting That Improves Performance
Time tracking generates valuable data about how your firm operates.
- CaseFuze's time reports answer these questions:
- Productivity reports See billable hours by attorney, paralegal, or staff member over any time period.
- Identify high performers and people who need support.
Works Everywhere You Work
Time tracking needs to be available wherever you're working.
- CaseFuze syncs across all devices.
- Start a timer on your computer, check the time on your phone, stop it from your tablet.
- Everything stays synchronized automatically.
Browser Extension
For attorneys who work primarily on computers, CaseFuze's browser extension puts time tracking everywhere.
- Click the extension icon from any browser tab to start a timer.
- The timer runs in the background while you work.
- Right-click on any email in your inbox to log time spent reading and responding.
Integration With Billing
Time tracking only matters if it leads to getting paid.
- When you generate an invoice, all tracked time for that matter appears automatically.
- You review entries, make adjustments, and generate the invoice.
- Time descriptions become invoice line items.
Expense tracking built in
Track case expenses and bill them back to clients. No separate expense software needed.
- Expense entry Record expenses by case with date, amount, quantity, description, and receipt upload.
- Expense activities Categorize expenses by activity (filing fee, deposition, expert witness, travel, copying, etc.).
- Receipt storage Upload receipt images or PDFs. Link receipts to expense entries for audit trails.
Mobile Time Tracking
Legal work happens everywhere except your desk. Court appearances, client meetings, depositions, site visits, networking events. If you can’t track time from your phone, you’re missing billable hours.
CaseFuze’s mobile app includes full time tracking functionality. Start timers from your phone, log manual entries, review your daily time, and sync everything automatically when you’re back online.
The app works offline. If you’re in a courthouse basement with no signal, the timer still runs. Track your court appearance time, and when you get back to WiFi, everything syncs to your account automatically.
Mobile time tracking also includes voice notes. Start a timer, add a voice note describing the work, and the app transcribes it automatically. This is faster than typing on a phone and more accurate than trying to remember details later.
Calendar Integration
A lot of billable time comes from scheduled events. Court appearances, client meetings, depositions, mediation. These are already on your calendar with durations and case associations.
CaseFuze reads your calendar and suggests time entries automatically. After a scheduled client meeting, the system prompts you to log the time with the meeting duration and description pre-filled. Confirm the entry or adjust the details, and it saves.
This turns your calendar into a time tracking assistant. You’re not manually entering every scheduled event. The system reminds you and fills in most details automatically.
Descriptions That Justify Bills
Clients who receive bills with vague descriptions (“legal research” or “case work”) question what they’re paying for. Detailed descriptions reduce billing disputes and make collections easier.
CaseFuze encourages detailed descriptions by making them easy to add. Time entries include a description field that autosaves as you type. You can build a library of common descriptions and reuse them with minor edits for similar work.
Good descriptions include:
- What you did (researched, drafted, reviewed, called)
- Why you did it (motion to compel, settlement negotiations, compliance)
- What you produced (memo, correspondence, discovery responses)
“Researched case law on statute of limitations for medical malpractice claims and drafted three-page memo to file” is more defensible than “research.”
When clients can see exactly what work you performed, they’re more likely to pay without questions or disputes.
Automatic Task Time Tracking
Tasks and time tracking should connect automatically. When you complete a task, that work took time and should be billed.
CaseFuze links tasks to time entries. Start a timer from a task and the case, description, and activity type fill in automatically from the task details. Stop the timer when you finish the task, and the time entry saves with complete information.
This creates a natural workflow where completing tasks automatically generates billable time. Your staff isn’t separately managing task lists and timesheets. They’re doing the work and the time tracking happens naturally.
Billing Rate Management
Not everyone bills at the same rate. Partners bill higher than associates. Paralegals bill lower than attorneys. Certain work types command premium rates. Some clients have negotiated discounts.
CaseFuze handles complex rate structures:
- Default rates by user (partner, senior associate, junior associate, paralegal)
- Activity-based rates (court appearances, depositions, travel)
- Client-specific rates (negotiated discounts or premiums)
- Matter-specific rates (flat fees, contingency percentages, retainers)
- Time-based rate changes (rates that increase after certain milestones)
When you track time, the system applies the correct rate automatically based on who’s doing the work, what type of work it is, which client is being billed, and what arrangements are in place for that specific matter.
You can override rates on individual entries when needed, but the defaults handle 95% of situations automatically.
Minimum Time Increments
Most firms bill in minimum increments. Six-minute increments (0.1 hours) are common, but some firms use ten-minute or fifteen-minute minimums.
CaseFuze rounds time entries automatically based on your firm’s rules. A three-minute phone call rounds up to 0.1 hours. A thirteen-minute task rounds to 0.2 hours (two six-minute increments) or 0.25 hours (one fifteen- minute increment) depending on your settings.
This ensures consistency across your entire firm. Everyone follows the same rounding rules, which makes your billing more defensible and easier to explain if clients question the math.
Review and Approval Workflows
Most firms require timesheet review before invoicing. Partners review associate time. Managing attorneys review team time. Senior paralegals review staff time.
CaseFuze includes built-in approval workflows. Time entries go through review stages before they’re ready for billing. Reviewers can:
- Approve entries as submitted
- Request more detailed descriptions
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Adjust amounts or rates
All changes are tracked with audit trails showing who adjusted what and why. If you write down an associate’s time from 2.5 hours to 2.0 hours, the original entry and adjustment both show in the record.
This review process improves billing quality. Entries get scrutinized before clients see them. Vague descriptions get clarified. Excessive time gets adjusted. Clients receive cleaner, more defensible invoices.
Write-Offs and Adjustments
Not all tracked time gets billed. Some work takes longer than it should have. Some clients have rate agreements that require discounts. Some situations justify goodwill adjustments.
CaseFuze tracks write-offs separately from billable time. You can see how much time was worked, how much was billed, and the difference between them.
This data shows you realization rates (percentage of worked time that actually gets billed). Low realization rates indicate problems. Maybe associates are inefficient. Maybe you’re agreeing to too many discounts. Maybe certain practice areas aren’t profitable.
Understanding write-offs helps you make better business decisions about staffing, pricing, and client acceptance.
Time Entry Budgets and Alerts
Some matters have time budgets. Clients agree to pay for a certain amount of time, or you’ve quoted a not-to- exceed amount, or you’re tracking against an estimate.
CaseFuze monitors time against budgets and alerts you when you’re approaching limits. Set a 20-hour budget on a matter, and the system notifies you at 15 hours, giving you time to discuss scope expansion with the client before exceeding the budget.
Budget tracking also helps with project management. If a motion that should take 5 hours is already at 8 hours and still not complete, you know something’s wrong and can intervene before it gets worse.
Reporting That Improves Performance
Time tracking generates valuable data about how your firm operates. Who’s billing how much? Which practice areas are most profitable? Where is time being spent?
CaseFuze’s time reports answer these questions:
Productivity reports: See billable hours by attorney, paralegal, or staff member over any time period. Identify high performers and people who need support.
Realization reports: Compare time worked to time billed to time collected. Low realization means you’re either working inefficiently, writing off too much time, or having collection problems.
Practice area analysis: Break down time by practice area to see which areas generate the most hours and which are most profitable after considering write-offs and collection rates.
Client profitability: See which clients are most profitable considering time worked, rates charged, write-offs applied, and collection speed.
These reports drive business decisions. Should you hire another associate in your personal injury practice? Are your corporate clients actually profitable after accounting for write-offs? Which clients should you pursue more of?
Works Everywhere You Work
Time tracking needs to be available wherever you’re working. At your desk, on your phone, in court, at client meetings.
CaseFuze syncs across all devices. Start a timer on your computer, check the time on your phone, stop it from your tablet. Everything stays synchronized automatically.
Offline support means tracking continues even without internet. On a plane drafting documents? The timer runs and syncs when you land. In a courthouse basement with no signal? Track time and it uploads when you get back to WiFi.
Browser Extension
For attorneys who work primarily on computers, CaseFuze’s browser extension puts time tracking everywhere.
Click the extension icon from any browser tab to start a timer. The timer runs in the background while you work. Right-click on any email in your inbox to log time spent reading and responding. The extension detects which case you’re working on based on email content and suggests appropriate time entries.
This frictionless tracking means you capture time you’d otherwise forget. Quick emails, brief research, short phone calls all get logged because the tracking interface is always one click away.
Integration With Billing
Time tracking only matters if it leads to getting paid. CaseFuze connects time tracking directly to billing and invoicing.
When you generate an invoice, all tracked time for that matter appears automatically. You review entries, make adjustments, and generate the invoice. Time descriptions become invoice line items. Rates get applied. Totals calculate automatically.
No export to Excel, no manual compilation of timesheets, no risk of missing entries. Everything flows from time tracking to billing seamlessly.
Pricing Time tracking is included in CaseFuze’s standard $49 per user, per month pricing. No per-entry fees. No limits on number of timers. No charges for approval workflows or reporting.
Most firms increase revenue by 15-25% just by tracking time more accurately. When you capture the phone calls, emails, and quick tasks that usually go unbilled, those hours add up fast.
Expense tracking built in
Track case expenses and bill them back to clients. No separate expense software needed.
- Expense entry: Record expenses by case with date, amount, quantity, description, and receipt upload.
- Expense activities: Categorize expenses by activity (filing fee, deposition, expert witness, travel, copying, etc.).
- Receipt storage: Upload receipt images or PDFs. Link receipts to expense entries for audit trails.
- Billable and non-billable: Mark expenses as billable or non-billable. Track all expenses, invoice only billable ones.
- Expense reductions: Apply reductions or write-downs to expenses before invoicing (e.g., reduce excessive copying charges).
- Expense status: Track whether expenses are open, invoiced, or written off. Filter unbilled expenses by case or date.
- Check requests: Create check requests directly from expenses for reimbursements or vendor payments.
Simple & Transparent Pricing
CaseFuze keeps pricing straightforward'$49 per user, per month with every feature included. No tiers, no hidden add-ons, and no confusing upgrade paths. From legal case management software essentials like matters, billing, and trust accounting to advanced tools for HR, reporting, and automation, you get it all in one plan. As your firm grows, simply add users and scale without worrying about extra costs.
All in One
$49/ User / Month
Flat-rate pricing that covers your entire firm. No tiers. No hidden costs. No add-ons.
Includes:
- Case & Matter Management
- Automated Workflows
- IOLTA Trust Accounting (3-Way Reconciliation)
- Billing, Invoicing & Online Payments
- Document Management & E-Signatures
- HR & Staff Management Tools
- Mobile Apps (iOS & Android)
- Full Onboarding & Support
Why CaseFuze Pricing Works for Every Firm
CaseFuze is designed to remove complexity not only from practice management but also from how you pay for it. With one flat rate of $49 per user, per month, you get unlimited access to the complete platform, matters, billing, IOLTA trust accounting, HR operations, documents, and mobile apps, all included from day one. There are no confusing tiers, hidden add-ons, or upgrade traps. This keeps costs predictable and allows your team to focus on serving clients instead of managing multiple subscriptions.
Our pricing model also scales naturally as your firm grows. Whether you're a solo attorney adding your first assistant or a small team expanding into multiple practice areas, every new user joins the same flat-rate plan with full access to all features. That means you don't lose functionality as you grow, and you never have to pay extra just to unlock core tools. CaseFuze makes it easy to budget with confidence, knowing that everything you need is already included.
